MAXIMUS Document Imaging & Management Platform

The Maximus document imaging and management platform delivers high volume information capture, retrieval and distribution across the enterprise. Maximus reduces or eliminates misfiling; time spent searching for documents and costly paper reproduction and distribution methods that impede information access within and among departments. Maximus is a flexible document management platform that adapts to meet diverse multi departmental needs and allows users to maintain established, preferred procedures.

• Intelligent search provides instant document retrieval
• Reduce labor and clerical mistakes with automated OCR and indexing
• Comprehensive security protects digital archives from unauthorized access
• Manage entire document repositories from workstations
• Scan paper and import electronic files into secure digital archives of unalterable documents
• Emulate paper filing structures with customizable folders and index fields
• Index electronic and image only documents with user defined indexes
• Digital archiving provides long term document preservation
• Synchronize service bureau output and manage retention schedules with portable volumes

Technical Administration

Maximus offers state of the art n tier architecture plus support for multiple servers and databases allowing administrators to configure separate databases for individual departments while maintaining a controlled, centralized information repository. Databases can reside in separate physical locations and can be protected with individualized security measures.

• Non proprietary file storage formats maintain future accessibility
• Inclusive audit trails and reporting tools
• Configure access and feature rights by users and groups
• Leverages .NET technology
• Support for industry standard Microsoft SQL Server simplifies integration
• Global solution provider network delivers local implementation consulting, training and ongoing support services
• Universal document access with standard Web browsers
• Dynamically post documents without HTML coding
• Easy implementation no client installation
• Comprehensive security
• ASP,.NET and CSS technology deliver seamless integration and customization

Maximus CD Publishing

Maximus publishes enterprise information to CD’s with integrated search and viewing capabilities. This allows portable access on PC and notebooks without installing the Maximus network client. CD’s provide simplified distribution without the costs and inefficiencies associated with paper based systems. Maximus CDs can be distributed to mobile staff, remote offices and clients on a urgency basis.

Archiving to CD is also a key aspect of disaster recovery planning. Data volumes backed up on CD can reconstruct damaged or destroyed information repositories, while the integrated search engine and viewer provide immediate access even as other network resources remain offline.

• Empower mobile workforce with access to critical information
• Reduce paper distribution costs
• Simplify disaster recovery planning

Workflow modules

A knowledge workers desk is a work hub from which the professional retrieves, uses, and disseminates information. The Maximus workflow increases productivity by automating this document centered work processes. An intuitive graphical interface provides easy work process modeling and streamlining. Routing and notification services guarantee smooth workflow despite user error or absence. The Workflow provides the efficiency and security of rules based routing and monitoring while also supporting ad host participation in the work flow environment.
• Model work processes with intuitive user interface
• Automate distribution with routing services
• Maintain productivity with automatic notification
• Improve accountability within the users
• Rules based effectiveness but flexible enough for knowledge workers to exercise judgment.

Capture Modules

Flexible capture alternatives are essential for preparing enterprise information for archives, retrieval and distribution across the document management platform. Maximus provides a set of capturing solutions that accommodates documents found in widely varying formats and locations organizational wise.

Capabilities Checklist

Capture and Storage

• Scan paper documents with a wide variety of scanners
• Use hybrid and specialized capture devices such as copier-scanners and microfilm scanners with Universal Capture
• Auto-name documents while scanning
• Scan multiple pages into batches for later processing
• Scan additional pages into existing documents
• Achieve all window based files including images, text, spreadsheets, Auto cad files
• Import electronic documents and directories with drag and drop ease
• Import large number of documents via portable volumes
• Location of document data is fully configurable and can be stored on any network volume
• Full support for rewritable, read-only, removable or fixed volumes
• Manage and migrate data across multiple volumes